When it comes to organizing an online event, a high level of organization and technical production is essential, otherwise you risk wasting valuable resources and time. Creating a virtual event using internal resources is not impossible, however, most companies do not have access to the necessary equipment and expertise to produce a successful virtual event.
A company specialized in virtual events offers a multitude of technical and other support and know-how. By hiring a company specialized in online events, you are saving financial resources and your time.
GUIDANCE IN CHOOSING THE DIGITAL PLATFORM Since the beginning of the global covid-19 pandemic and the transition to the digital world, numerous dynamic and specialized digital platforms for virtual events have appeared on the market. These platforms help create a virtual event experience that is as similar as possible to in-person events. A company specialized in online events can suggest the best solution for you according to your event goals. In addition, it can also evaluate your event goals and share its know-how, for example, by providing suggestions on the crucial factors that need to be considered to organize a successful virtual event.
EVENT PLANNING AND MANAGEMENT The process of planning a virtual event is not much different from the work involved in planning any other type of event. It is necessary to define the objectives well and take into account some issues such as the program and time management for speakers, different forms of networking between participants and speakers, the platform usage manual for participants, among others.
From participant registration to the more technical production components, a company specialized in virtual events, using its professional experience, organizes all information and creates a plan for the event, ensuring a successful event. During the event, the company can also provide administration and content management services, ensuring that everything runs as planned.
TECHNICAL SUPPORT Virtual events not only require a good internet connection, but without a physical location, it can be easy to ignore the complexities of production. Details like these that seem to have little significance are actually crucial during the execution of an online event. Technical production problems can create pressure in the days leading up to an event, causing the team to waste valuable time trying to find last-minute solutions to these unforeseen issues.
A company specialized in virtual events can:
- Provide pre-event support with participant outreach and follow-up;
- Plan all details to prevent technical problems and manage contingencies;
- Provide a team to provide production services and the necessary equipment;
- Manage content recording, video editing, and live broadcast graphics;
- Manage content uploads to the event platform;
- Test the platform and prepare speakers before the event day;
- Supervise production on the day of the event to ensure that everything goes according to the plan that was drawn up;
- Deliver metrics extracted from the platform with information on participant behavior during the event.
